Bids and Business Support Coordinator

We are CBG Consultants, we Invest in People.

CBG are an enthusiastic practice of building services consultants with offices in Oxford, London, Manchester, and Cambridge. Our services include a wide range of mechanical and electrical engineering solutions including lighting design, sustainability, building physics and Passivhaus. We specialise in maximising the efficiency of buildings, through optimising fabric with efficient mechanical and electrical design solutions.

Our enthusiastic 60+ person sustainability-led M&E practice, covers masterplans, new build, extension, fit-outs, refurbishments and asset maintenance in all sectors. Our vision is to be a leading consultancy delivering excellence in building physics and engineering for better buildings that benefit their occupants and the environment.

At CBG we work with Architects and Developers, Private Clients, Project Managers and Cost Consultants, Major Contractors and our main market sectors are, Heritage and Conservation, Rail and Transport Infrastructure, Education, Commercial and Private Developments, Healthcare, Hospitality, Public and Community.

 

The opportunity

Due to our continued growth, we are looking for an experienced Bid and Business Support Coordinator. This is a hands-on role based at our Oxford office.

Reporting to our senior management team, you will be working with colleagues across the business in this exciting opportunity to deliver our bidding capability and wider support in marketing and internal recruitment activity. The role is flexible, and after the initial office-based probation period, we have hybrid working currently in place – you will need to be able to access the Oxford Office for key face to face meetings – usually 2-3 days per week.

It is an interesting and varied role in which there is plenty of opportunity to grow, learn and make your mark working within a supportive and professional team who support all employees to achieve the business objectives.

Our ideal candidate will be enthusiastic, willing to learn new tasks and have a keen eye for detail. You will be qualified to a minimum of GCSE level with a good working knowledge of MS Office, Adobe, Photoshop and ideally InDesign.

 

What will you do?

 You will work closely with the management team in providing administrative Bids and Tenders support to the Company across all offices and to the marketing functions.

• Identify opportunities from bid portals and our senior team’s leads
• Plan and manage the bid process from enquiry to submission
• Analysing tender documents & planning bid preparation
• Develop efficient procedures, including bid tools, methodologies, templates, CV’s, data sheets.
• Communicate and manage the bid to ensure all deliverables are met on time including FAQ stages to final collation and timely submission.
• Ensure our most applicable skills and project experience is put forward to maximise the chances of success.
• Ensure all tender documents are peer read and signed off by the Director / bid lead.
• Help identify and review opportunities and lead bid / no bid decision meetings with the Directors and other members of the bidding team
• Develop our bid project plan to deliver maximum value and lead our bid from enquiry to delivery
• Review bid feedback and identify areas needed to improve our bids.
• Collect bid analysis, client feedback and report monthly to our management team
• Assist in the development of promotional material, media updates and event planning
• Work alongside our PR and Marketing agency to develop and manage refreshed collateral in written form and digital channels.
• Work alongside the HR manager to support with internal recruitment activities including advert posting, screening, booking in interviews and respective administration.

What we are looking for:

Essential:

• GCSE level or equivalent
• Software experience of MS Office, Adobe, In-design

• Experience of bid, proposals, or tender writing within a professional environment
• Self-driven and keen to win with us
• Good communicator, with a positive nature to engage with the team
• Strong English reading and writing skills
• Conscientious by nature, thorough, and always keen to deliver the best quality
• Creative to bring new ideas and presentations to the table
• Plan and meet deadlines including collating information from the team
• Understand the requirements of the client to optimise our approach to a project. Go the extra mile.
• Join one of our in-house development teams e.g., Investors in People to help drive other parts of our business forward

Desirable:

• A relevant professional qualification such as digital marketing level 2 is desirable but not essential.

The benefits

• 25 days paid holiday + bank holidays
• Career growth & development – we enjoy promoting from within!
• Excellent perks (but not limited to):
• Social events such as summer parties, Christmas parties, team lunches, and activity days
• Private healthcare
• Bonusly reward scheme, Perks at work, platforms offering gift vouchers from top leading brands of your choice
• Additional holiday purchase
• Bike to work scheme

We are an equal opportunities employer and always looking to enhance diversity within the company.

For more information and to apply for this role, please submit a CV and cover email to jobs@cbgc.com

 

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